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Weddings

Rare Earth

Tofino, British Columbia View map

About

Located in Tofino, British Columbia, Rare Earth is a company that specializes in making your big day extra special by handling every little detail to create fantastic weddings and other special events. Owner and principal planner Sheila Orchiston specializes in Tofino or Ucluelet weddings, knowing the area well and creating weddings that suit your personalities and the surroundings.

Services offered

Rare Earth offers couples the following wedding services:

  • Day-of coordination
  • Full planning
  • Partial planning
  • Hourly consultations
  • Venue selection

Other services

Rare Earth is also available for:

  • Elopements
  • Family reunions
  • Anniversary parties
  • Bachelor/Bachelorette parties
  • Birthday parties
  • Holiday parties
  • Conferences
  • Staff retreats
  • Fundraising events
  • Product launches
  • Company holiday parties

Highlights

Wedding Planning Services

Budget analysis, day-of coordination, event design, full planning, guest list creation, partial planning, timelines, to-do lists, vendor referrals

Number of Planners

3

Day-Of Coordination - Starting Price

$1,350

Full Wedding Planning - Starting Price

$2,550

Hourly Rate

$150

More information

What wedding events do you provide services for?

Ceremony
Reception
Rehearsal dinner

What types of weddings do you accommodate?

Civil
Cultural
Destination
Double weddings
Eco-friendly
Military
Non-religious
Religious

What is the starting price for partial wedding planning?

$1,550

Do you offer an hourly rate?

Yes
illustration question

Any other questions?

Request pricing
Rated
4.5
out of 5.0
  • Quality of service
    4.4 out of 5 rating
  • Response time
    4.4 out of 5 rating
  • Professionalism
    4.4 out of 5 rating
  • Value
    4.6 out of 5 rating
  • Flexibility
    4.6 out of 5 rating

7 User photos

  • Marissa
    Marissa W. Married on 30/08/2021
    2.4 out of 5 rating
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      3.0 out of 5 rating

    Poor Communication and Execution of Wedding Day

    My husband and I got married at Pacific Sands August 30, 2021. We canceled our previously planned wedding due to COVID restrictions, so we changed plans to have a smaller wedding at Pacific Sands. When booking with Pacific Sands, we were told that we had to use Rare Earth in order to use their venue. We really wish we could write an outstanding review for Sheila, but the truth is that Sheila鈥檚 services were unprofessional and disappointing (however the location and all of our vendors were absolutely fantastic!). Below we have highlighted our thoughts from our wedding experience with Sheila.

    We first had difficulty with turnaround times for responses via email - with Sheila sometimes taking 14+ days to reply. Longer responses resulted in unforeseen challenges when trying to source decor, confirming vendors and receiving answers to general FAQs about the wedding venue and nearby amenities as we are not local to Tofino, where Pacific Sands is located.

    For our decor setup, Sheila had told us that we can ask a few friends to help with the setup and she can guide them along, or she can hire some people. Since our wedding was small (27 people) and we didn鈥檛 have much decor, we decided to ask a few friends for help. When it came to the day of, Sheila provided minimal guidance to the setup team and was unaware of where the decor needed to go, despite confirming with her ahead of time that she was confident with our vision. Our friends had to solely rely upon pictures I had provided for inspiration and/or calling the maid of honour for confirmation on setup. This created a stressful environment for many of my friends, as well as parents.

    The wedding dinner was originally meant to be served by another vendor, but was changed last minute due to menu changes. With this new vendor, we had a rough idea as to the main food that was going to be served, but did not know if there was anything else to be served with it. Given the uncertainty and last minute changes of the menu, we were never quoted an estimated cost of the total food. During dinner service, Sheila asked me for my credit card to pay for the food. There had been no request for my credit card to be provided to Sheila ahead of the evening for anything other than for ice (which we settled on an invoice to be provided the next day). I requested for the food invoice to be sent to us so that we could pay in the morning, as we didn鈥檛 even know the total amount for the food yet. Sheila insisted that she needed the credit card at that moment. I did not have it on me as I did not intend to have my wallet on me for the wedding, so she pulled out her phone and asked me to write out my credit card info on her phone. (Fast forward to paying for the food bill - the food vendor didn鈥檛 even get around to sending us the invoice until 1 month after the wedding).

    Sheila did provide what she had outlined in her package, including coordinating some great vendors and securing an amazing venue. It was ultimately the quality of her services including her poor communication that left us extremely disappointed with Rare Earth. None of this should come as a surprise to Sheila, as we had emailed her shortly after the wedding voicing our concerns, yet we did not receive a reply. I understand that the wedding season was quite busy and burnout may have definitely been a factor, but even admitting that she was experiencing burnout would鈥檝e been HUGE and we would鈥檝e been more understanding. Having a great wedding coordinator really does make or break the flow of the day!
  • Carissa
    Carissa M. Married on 25/09/2019
    5 out of 5 rating
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    Amazing amazing... Ah-mazing!

    I feel like its going to be hard to sum up just how incredible working with Rare Earth Weddings was for my intimate beach wedding back in September of 2019. I worked with Zoe and she is just a genuinely good person. She is honest, real and kind. I was really really nervous planning my destination wedding, even though I knew it was going to be small and I am in the wedding industry myself as a photographer. I thought it was going to be easy but it turns out, it wasn't and I was feeling overwhelmed. The decision to hire a day of coordinator was made and let me tell you. BEST INVESTMENT EVER. Prior to the wedding she was so calming and helped ease my anxiety and on the wedding day not only did Zoe make sure that both my husband and I were feed, kept on time and hydrated - she set up this beautiful unexpected little alter for me that was beyond anything I could have wanted to just give me ceremony and space a little extra glow. She made sure a little speaker was ready for music and she worked with me to set up a caterer (prior to the wedding even) and helped me coordinate with my florist and all my 28 guests to make sure the day ran smooth. She set up SUCH a gorgeous space for me in our little cabin and made sure the laid back, simple and romantic vibe was set for my "reception" - she truly went above and beyond and honestly words just don't do it justice to what she is capable of doing! I literally did nothing but enjoy my day and it felt SO great.

    Zoe, thank you for everything. You gals are wonderful and my hope is other couples get to experience the same joy and the ability to just let go and enjoy their day because they have you by their side!

    Lots of love,

    The Spencers
  • Ann
    Ann T. Married on 09/06/2018
    5 out of 5 rating
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    Amazing service

    We got married in Tofino BC and was looking for a very responsive and hands on wedding planner as we are from AB. Found Rare Earth and they are simply the best. We met Zoe and Sheila 1 year beforehand to talk about what to expect and they were very thorough and knowledgeable. Zoe is THE person you'd want there on your wedding day. We emailed plenty of times all through the planning stage and although weddings will cause some stress towards the couple, our wedding day was perfect-- all thanks to these two. Zoe also made sure we were stress free especially days before the big day. She also made sure we took time to look after ourselves and checked on us quite a few times :) She made sure the important things to us, no matter how big or small, were present that day and we appreciate that very much. Every little detail was taken care of and we are beyond thankful to these girls for making miracles on our wedding day. It truly couldnt be more perfect.
  • illustration stars

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  • A
    Alicia R. Married on 29/08/2020
    5 out of 5 rating
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    Sheila is the best!

    Sheila from Rare Earth is seriously the BEST, words don鈥檛 even begin to cover how amazing she is! My husband and I had a super difficult time with our wedding planning (thanks COVID) but from the moment we first spoke with Sheila about our elopement, all of our stress and worries vanished. She took care of literally EVERYTHING, including reorganizing all of the vendors for a last minute date change, and on the big day she went above and beyond for us to make sure our day was special. We will never be able to thank her enough for everything she did! If you are planning a wedding in Tofino, we highly recommend booking with Rare Earth
  • K
    Kelsey I. Married on 05/05/2018
    5 out of 5 rating
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    Everything was perfect!

    Sheila and her team were absolutely amazing in planning and executing our wedding day in Tofino. If you're getting married in Tofino, you need Sheila! Her connections and knowledge of the community are invaluable. She helped us savour our wedding day and the whole day felt like a dream! Everything was perfect thanks to Rare Earth! We would highly recommend!

Awards

  • 5

Rare Earth Real Weddings

  • Megan & Colin
    50 Photos 路 08/May/2022
  • Tiffany & James
    71 Photos 路 28/Aug/2020
  • Kirsten & Joshua
    47 Photos 路 17/Aug/2019
  • Kelsey & Dale
    128 Photos 路 05/May/2018

Meet the Team

Sheila Orchiston
Sheila Orchiston
Owner/ Planner

Rare Earth Wedding Event Production is owned and operated by Sheila Orchiston, experienced event planner & certified wedding planner. Prior to creating Rare Earth Wedding Event Production in 2009, Sheila worked in both the public & private sector in marketing and event production. With her degree in Communications and International Relations she also travelled extensively throughout the world and worked in the areas of community development.

For over 8 years Sheila worked in Cultural Development for the City of Kelowna involved in arts & cultural festivals, events and tourism. Sheila enjoys creating memorable events that run smooth and effortessly for the clients/guests/delegates.

In 2005, Sheila began working on weddings at the request of friends and colleagues. After a number of weddings (including her own in Tofino in 2008) she soon realized that she wanted to turn wedding and event planning into her full time career. Certified as a wedding planner she has now created Rare Earth Wedding Event Productions where weddings and couples are at the heart of her business. Sheila is a proud member of the Wedding Planners Institute of Canada with a focus on eco wedding planning. She is committed to innovation and excellence in everything she plans.

Her passion for individuals and community as well as her creativity and vision led her to Tofino on Vancouver Island with her husband Keith and their son Hudson.

Zoe Baillie
Zoe Baillie
Admin/Planer

Zoe joined the Rare Earth Team in 2017. With her dedication and passion she has become an integral part of Rare Earth Weddings. With years of experience and education in customer service and hospitality management, she provides first class service to all of our Rare Earth clients as she embarks on their wedding planning journey with them. Since joining Rare Earth she has taken on the role of executive adminstrator and lead planner. Zoe brings warmth, kindness and good humour to our company and is committed to ensuring all Rare Earth couples have the best experience possible!

Zoe lives in Tofino with her partner Neil and their new little fur baby, Rue.

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Map

Unit 7- 368 Main Street V0R 2Z0 Tofino (British Columbia)

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