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Weddings

About

Located in Tofino, British Columbia, Rare Earth is a company that specializes in making your big day extra special by handling every little detail to create fantastic weddings and other special events. Owner and principal planner Zoe Baillie specializes in Tofino or Ucluelet weddings, knowing the area well and creating weddings that suit your personalities and the surroundings.

Services offered

Rare Earth offers couples the following wedding services:

  • Day-of coordination
  • Full planning
  • Partial planning
  • Hourly consultations
  • Venue selection

Other services

Rare Earth is also available for:

  • Elopements
  • Family reunions
  • Anniversary parties
  • Bachelor/Bachelorette parties
  • Birthday parties
  • Holiday parties
  • Conferences
  • Staff retreats
  • Fundraising events
  • Product launches
  • Company holiday parties

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Frequently asked questions

What wedding events do you provide services for?

Ceremony
Reception
Rehearsal dinner

What wedding planning services do you offer?

Budget analysis
Day-of coordination
Event design
Full planning
Guest list creation
Partial planning
Timelines
To-do lists
Vendor referrals

What types of weddings do you accommodate?

Civil
Cultural
Destination
Double weddings
Eco-friendly
Military
Non-religious
Religious

How many planners are on your team?

3

What is the starting price for day-of wedding coordination?

$1,350

What is the starting price for partial wedding planning?

$1,550

What is the starting price for full wedding planning?

$2,550

Do you offer an hourly rate?

Yes

What is the hourly rate?

$150
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Any other questions?

Reviews for Rare Earth

We're all about trust. Our community relies on honest reviews to help you make those big decisions with ease.
4.8 out of 5 rating
4.8 out of 5 rating
17 reviews
97% recommend it
  • Quality of service
    4.8 out of 5 rating
  • Response time
    4.8 out of 5 rating
  • Professionalism
    4.8 out of 5 rating
  • Value
    4.9 out of 5 rating
  • Flexibility
    4.9 out of 5 rating
A
Ashley Sent on 09/08/2024
5 out of 5 rating

Best wedding planner ever!

When we booked Zoe to be our day of coordinator I knew we were in good hands, but what I didn't expect was that we literally struck gold with her! Her guidance in the months of planning before the day were so helpful and appreciated, she knows literally every single vendor in Tofino and every trick in the book, she always has a solution. Our phrase of the weekend was "Zoe take the wheel!" and boy did she, we didn't have to worry about a single thing. The actual day of went so smoothly and Zoe was with us every step of the way, making sure every single detail was executed so perfectly and that we always took a moment to take everything in. She goes so far above and beyond for her couple, it is insane! After an unfortunate mishap with my reception dress she literally brought me three of her own dresses to wear and saved the day! Her staff are all so wonderful and friendly to work with, the whole team at Rare Earth is truly exceptional. I won't be getting married again, but I recommend Zoe to anyone who is getting married in Tofino.
A
Alessia Sent on 21/10/2023
5 out of 5 rating

Best day ever thanks to Rare Earth!

Zoe and the team at Rare Earth go out of their way to ensure you have your dream wedding day! Leading up to the day, Zoe & Maude were extremely helpful with planning and bringing our vision to life. The actual wedding day was stress-free and exactly what we had hoped for thanks to Zoe. Zoe is extremely punctual and organized which we really valued! It was evident that Zoe really cared that we had the wedding day we had envisioned. If you’re getting married in Tofino, Rare Earth is truly the best!!
Becca
Becca Sent on 29/09/2023
5 out of 5 rating

Best day ever

There are not enough words to express how amazing my experience working with Rare Earth was! They had originally been recommended to me by a friend who got married in Tofino the summer of 2022, who had nothing but good things to say about her experience as well. The entire team made the whole year of planning leading up the wedding as stress free as possible (talking me down from many stress induced ledges). Once the wedding day finally arrived, I felt so prepared and completely at ease, knowing that all the hard work was done and that the team would just take it over from there to ensure the day ran completely smoothly.. and it did! A major shoutout goes to my girl Madi who kept me sane the day of! Always checking in to make sure I was doing ok and most importantly, eating! Madi you truly were my wedding day angel and I can't thank you enough. I am still so emotional thinking about our wedding day and how perfect it was.... thank you thank thank you!!
Madeline
Madeline Sent on 26/09/2023
5 out of 5 rating

Beautiful and simple beach elopement

Rare Earth was super easy to work with and did a wonderful job. We wanted a relaxed and small wedding in Tofino, and Rare Earth helped us complete this. The day of our wedding was so smooth and went off without a hitch.
All of the other vendors they organized were also fabulous (bouquet was beautiful, hair and makeup did a great job, and cake was gorgeous too). They were easy to work with too and I really appreciated their flexibility- for example, they helped us make a dinner reservation and also organized a cake which was outside of our package.
Madi was our day-of coordinator and she was kind and lovely and had such a calm energy. We also just got our photos back from Mayfly and June, and we love them too! Overall we had a great experience and would recommend them to anyone wanting to get married in Tofino
Dale
Dale Sent on 06/09/2023
5 out of 5 rating

Thank-you so much Zoe

I work in project management so in the time leading up to the event I sometimes thought... do I need a planner? The answer, though my experience has only been with Zoe and the Rare Earth team is absolutely.

Zoe helped with an initial free consultation to start putting our Tofino dream into reality and lay down the best vendors for the job. One month out she takes more control, coordinating vendors and making sure we could relax on the morning of the wedding as their team put everything together.

As for the event, I am pretty sure she has clones; she was everywhere and everything to all people. Giving lifts to elderly relatives, co-ordinating the backroom food team like a seasoned orchestra composer and at one stage physically building a bridge from driftwood as a rogue wave hit the beach.

We have been to weddings where things ran long and thus things were missed. Our pre-mixed playlist finished at 12.01 with perfect timing. Whilst doing all of this, Zoe came up to myself and my wife a couple of times and asked, 'Is there anything you need, or anything I can do to help' which was awesome.

I watched the Wedding Planner the day after our wedding and she even puts J'Lo to shame.

So Thank-you to Zoe (and her team) for making our day so magical. Dale
Eleni
Eleni Sent on 23/08/2023
5 out of 5 rating

Absolutely Speechless - Just Above and Beyond!

So hard to keep this short but Zoe and her team made planning our elopement in Tofino seamless, fun and incredible. We decided to elope in 75 days and made us feel like it was do-able. From the start they were personable and very responsive. They kept us on track and helped us bring our vision to life (even when we weren't clear on what that was at times) Their connections with the best vendors in the area helped us secure the reception venue we wanted and reservations for other details. On the day of, Zoe and her team went above and beyond to make the day so special for us and helped take any anxiety off by being organized, clear and thinking of every detail so we could focus on taking it all in. If you are thinking of eloping in Tofino or Ucluelet, Rare Earth Weddings is the first (and probably only) call you need to make!
Marissa
Marissa Sent on 21/07/2023
5 out of 5 rating

Dream Tofino Elopement

The Rare Earth Team (Zoe and Maude) were truly fantastic from beginning to end. Prior to the date, they were extremely responsive in answering all of our questions and ensured we stayed on task with the very few items we needed to complete (Rings, Marriage license, dress/suit). We chose to elope just the two of us and although they also do full weddings they made us feel that this was the perfect chose along the way - all the vendors chimed in as well about what a great choice we made. We had an officiant who didn't feel like the right fit and the team worked to call in a favor and quickly change her out.

Once we arrived in Tofino, Zoe was truly amazing! She showed up with a little surprise the day prior at the same time our wedding would be to see the locations in the light that would be most similar. She walked us to a few spots and got us even more excited.

Day of, Zoe had a great balance of letting us enjoy the morning/day but also checking in to make sure we didn't need anything. When it was time for TheKnotArtistry (Also recommend) to arrive, she came by to check-in and see if we needed anything. Zoe helped to get a small stain out of my dress from steaming. She recorded the entire wedding as we chose not to have a videographer and while we were getting our pictures done set up the most beautiful sunset picnic. We knew we got a charcuterie board but did not anticipated the beautiful candlelight picnic which was the highlight of the night. Lastly, our package included in-room massages the next day which was the perfect treat to a late night!

Not only was the service exceptional and the elopement beautifully designed, but the value for the price was exceptional! I recommend Rare Earth 100 times over and wish we could go back and do it all again!
Savannah
Savannah Sent on 04/07/2023
5 out of 5 rating

Zoe is wonderful!

Even though I wasn’t able to have my wedding in tofino due to a wildfire rare earth was so accommodating and helped me to the best of her ability during stressful times. She is such a kind soul and I’m very grateful for her and her crew.
S
Suzanne Sent on 13/05/2023
5 out of 5 rating

The perfect day!

Zoe and her team at Rare Earth made our day absolutely perfect! The planning process was smooth and enjoyable. Zoe was flexible and a pleasure to work with, and helped us plan a unique and wonderful wedding day. She recommended a number of vendors (photography, videography, cake, venue, transport etc.) and helped us coordinate with all of them to make the day completely stress-free. She thought of things that would never have occurred to me, and kept on top of all of the details! We are so grateful for all her help, and would highly recommend Rare Earth to anyone considering a wedding in Tofino!
Clare
Clare Sent on 10/05/2023
5 out of 5 rating

Highly Recommend!

Sheila, Zoe, and team were amazing and made our day absolutely perfect! They were super responsive via email leading up to the weekend and via text when we were in Tofino. Sheila was so great with walking us through our ceremony options the day before and was so helpful with keeping everything on track the day of. They made the entire experience so smooth and easy for us and I highly recommend them!!
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Awards

17

Rare Earth Real Weddings

Megan & Colin
50 Photos · 08/May/2022
Tiffany & James
71 Photos · 28/Aug/2020
Kelsey & Dale
128 Photos · 05/May/2018

Meet the team

Sheila Orchiston
Sheila Orchiston
Owner/ Planner

Rare Earth Wedding Event Production is owned and operated by Sheila Orchiston, experienced event planner & certified wedding planner. Prior to creating Rare Earth Wedding Event Production in 2009, Sheila worked in both the public & private sector in marketing and event production. With her degree in Communications and International Relations she also travelled extensively throughout the world and worked in the areas of community development.

For over 8 years Sheila worked in Cultural Development for the City of Kelowna involved in arts & cultural festivals, events and tourism. Sheila enjoys creating memorable events that run smooth and effortessly for the clients/guests/delegates.

In 2005, Sheila began working on weddings at the request of friends and colleagues. After a number of weddings (including her own in Tofino in 2008) she soon realized that she wanted to turn wedding and event planning into her full time career. Certified as a wedding planner she has now created Rare Earth Wedding Event Productions where weddings and couples are at the heart of her business. Sheila is a proud member of the Wedding Planners Institute of Canada with a focus on eco wedding planning. She is committed to innovation and excellence in everything she plans.

Her passion for individuals and community as well as her creativity and vision led her to Tofino on Vancouver Island with her husband Keith and their son Hudson.

Zoe Baillie
Zoe Baillie
Admin/Planer

Zoe joined the Rare Earth Team in 2017. With her dedication and passion she has become an integral part of Rare Earth Weddings. With years of experience and education in customer service and hospitality management, she provides first class service to all of our Rare Earth clients as she embarks on their wedding planning journey with them. Since joining Rare Earth she has taken on the role of executive adminstrator and lead planner. Zoe brings warmth, kindness and good humour to our company and is committed to ensuring all Rare Earth couples have the best experience possible!

Zoe lives in Tofino with her partner Neil and their new little fur baby, Rue.

Preferred vendors

Paul Levy Photo
5.0 out of 5 rating , 10 reviews
· Wedding Photography
The Knot Artistry
4.8 out of 5 rating , 2 reviews
· Wedding Makeup

Map

Unit 7- 368 Main Street V0R 2Z0 Tofino (British Columbia)

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