Mountain Wedding Co

p.o.box 868 V0A 1H0 Golden (British Columbia) Map
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About Mountain Wedding Co

Mountain Wedding Co has a team of expert planners who will bring your dream wedding to life. The staff here will work with you every step of the way to make sure every detail of your wedding is handled with your precise preferences in mind. The company aims to exceed your expectations for events of all types and sizes. Mountain wedding Co are proud to have won the Kicking Horse Country Chamber of Commerce “New Business Of The Year” award in 2013.

Experience

Karen who is the creative force behind Mountain Wedding Co is very much in her comfort zone when it come to organizing weddings and other celebrations. As a qualified wedding planner she has excelled in attention to detail and can anticipate and have contingency plans for every eventuality

Services offered

The wedding planners at Mountain Wedding Co Tailor their services to make your day successful and as stress free as possible. Some of the services available include:

Month of coordination

This package was created for couples who would like to plan their weddings themselves but would like someone they can trust and count on to fulfill their vision of their perfect day. It all starts with a conversation. They love to meet their clients to understand who they are and what their vision is for their dream wedding. ​

Includes:

  • Unlimited phone and email communication leading up to your wedding
  • Creation of a detailed day of timeline and event production schedule
  • Vendor contract review
  • Vendor confirmation the month prior to your event
  • Site walk-throughs with on-site coordinator to discuss event details
  • Finalizing all floorplans, menus, and venue specific logistics
  • Supervision of wedding rehearsal, ceremony set-up and reception set-up
  • Onsite styling the day of the wedding
  • Management and coordination of vendors, timeline, logistics, bridal party, guests and last minute changes
  • Final payment and gratuity distribution
  • Up to 12 hours of coordination on your wedding day

Full Wedding Coordination includes:​

  • Venue search – Wedding ceremony and reception locations.Recommendation, visits and contract review
  • Regular scheduled planning meetings (Skype, phone or in-person)
  • Budget preparation, allocation, recommendations
  • Recommendation for all vendors, attendance of vendor meetings, facilitation of vendor bookings
  • Advice on wedding etiquette and stationary wording
  • Sourcing unique items/service
  • Theme and style development for a comprehensive look, styling of ceremony and reception details including colours, design, rentals and decor
  • Coordination of reception details and liaising with Caterer, DJ, MC, Photographer, other vendors and helpers
  • We will make sure all dietary needs are confirmed with caterer.
  • Bride and bridesmaids schedule all beauty appointments i.e mani/pedi, waxing etc
  • Development of detailed wedding day itinerary, for all (Family, wedding party, vendors)
  • They will schedule and meet with the officiant prior to your wedding.
  • Behind the-scenes assistance in orchestrating your ceremony schedule
  • Coordination of the wedding rehearsal
  • Creation of wedding day documents to distribute to vendors, helpers and wedding party
  • Wedding planning spreadsheet with month to month to do list to assist in planning​​
  • They will schedule a final walkthrough with your venue the month of the wedding to go over everything one last time in great detail
  • Create a shot list for the photographer of “must have” shots
  • Make sure you have the marriage license
  • Print wedding program (if desired)
  • Decide on welcome baskets for out of town guests (they are happy to help put these together for you)
  • Confirm groomsmen and bridesmaids all have their attire.
  • Behind the-scenes assistance in orchestrating your ceremony schedule
  • Assistance throughout the day to ensure the program runs smoothly and all your plans are carried out
  • Their assistant at the ceremony and for set up , making sure place cards are accurate, table settings are impeccable
  • Ensure your band, or DJ has all equipment set up and ready to go before any guest has arrived. Your first song is confirmed.
  • Distribution of vendor payments
  • Access to my “Wedding Day Emergency Kit”

How they work

They like to make the rehearsal a fun and relaxed setting, as to set the tone for your family and wedding party to feel at ease and in good hands. They will do Introductions, explain the process for the rehearsal by talking briefly about the steps involved in the ceremony and the role of each participant.​ They will work alongside your officiant to go over your processional and recessional ,rehearsing the line up, and procedure

They will have the timelines available to all involved and answer any questions you or you bridal party, family may have. This is a great time to exchange cell numbers with your participants, to ensure they are available for any last minute needs or concerns. This is also a great way for them to meet everyone close to you !​ They will collect any items at rehearsal to be brought and set up on wedding day such as: special items,candles, guest book, favors, place cards, seating chart, etc.

At the ceremony they will organize the bridal party, make sure everyone is looking their best, make sure nobody has their cell phone volume on, is chewing gum and generally looks pristine. They will cue the officiant, photographers, and musicians when to start and will then cue everyone when to walk down the aisle. After the ceremony they like to ensure that there are refreshments and cocktails awaiting the bride and groom in their bridal suite

​During the cocktail reception there are sometimes additional photos taken of the bridal party and family. The assistant coordinator will be there with shot list in hand to help ensure that no shots are missed. At the same time the lead planner is making sure that the reception room is set up and ready to go and that the photographers and videographers have captured all of the details before allowing guests to enter. They will also ensure that guests are happy and that there is plenty of food and beverages flowing during cocktails,all the while maintaining the timeline and perfect execution of all details.

During the reception they will line up your bridal party for entrances. Cue band/DJ, MC, photographer/videographer, and venue. They will be communicating with the kitchen and all vendors to ensure that service is impeccable. They will cue any and all speakers before it is their turn to give a speech. They will be personally checking in on you to make sure you are having nothing but the best time. They will ensure that they stay on schedule as best as possible. They will be on site to avert any potential issues. If there is an issue, their goal is to draw on their years of experience and to quietly and quickly find a solution so that you never even know about it

Unlike many other wedding planning companies they don’t leave until the bride and groom do. That means they stay until the very end. They want you to end the best night of your life on a high note. They don’t want you cleaning up, shlepping boxes and gifts or generally having to worry about anything at all. They will make sure all of your gifts and personal belongings make it home with you.

  • Wedding Planning Services Budget analysis, day-of coordination, event design, full planning, guest list creation, partial planning,…View more
  • Day-Of Coordination - Starting Price C$ 1,500.00
  • Full Wedding Planning - Starting Price C$ 4,000.00
  • Hourly Rate C$ 70.00
More information

More information about Mountain Wedding Co

  • What wedding events do you provide services for?
    Ceremony
    Reception
    Rehearsal dinner
  • What types of weddings do you accommodate?
    Civil
    Cultural
    Destination
    Double weddings
    Eco-friendly
    Military
    Non-religious
    Religious
  • What is the starting price for partial wedding planning?
    C$ 700
  • Do you offer an hourly rate?
    Yes

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2 Reviews for Mountain Wedding Co


5.0 out of 5.0
  • Quality of service 5.0
  • Professionalism 5.0
  • Flexibility 5.0
  • Value 5.0
  • Response time 5.0
Sort by:
  • H

    Hannah Wentzell · Married on 09 of November of 2019

    5.0
    • Quality of service:
      5.0
    • Responsiveness:
      5.0
    • Value:
      5.0
    • Flexibility:
      5.0
    • Professionalism:
      5.0

    Exceeded all expectations

    My husband and I planned our wedding ourselves and hired Karen to execute our big day as our day of coordinator - logistics, décor set up and take down for ceremony, reception and extras. We had a vision for what we had been planning for the past year and hoped that Karen, having only chatted with us a handful of times, was able to bring our vision to life. Karen FAR exceeded any and all of our expectations. She created the most romantic and intimate wedding most of our guests had ever been to (they told us so!). We absolutely put our trust in the right person and would recommend to anyone needing a self-sufficient get it done planner who can both follow your vision and also improvise appropriately where needed.

    Sent on 14/11/2019

    Mountain Wedding Co's reply:

    Thank you both Hannah and Colton!

    It was my extreme pleasure and honour to be part of your beautiful day.
    I enjoyed our conversations and planning with you was a breeze!
    I wish you and Colton an incredible life together.

    Warmly,
    Karen.
  • A

    Alanna G · Married on 03 of August of 2019

    5.0
    • Quality of service:
      5.0
    • Responsiveness:
      5.0
    • Value:
      5.0
    • Flexibility:
      5.0
    • Professionalism:
      5.0

    Highly Recommend!

    We hired Karen to help with the day of coordination of our wedding at Kicking Horse Mountain Resort. We live 8 hours away so it was very helpful to have Karen on board to help us with the execution and fine details on our big day! We greatly appreciated all her input and intimate knowledge of the venue which helped things run smoothly. Karen totally understood our vision with the décor and her help with setting up the ceremony and reception space was so appreciated!
    Everything was perfect for our big day and we have Karen to thank for a big part of that and for keeping it all on track!
    Karen also planned a wonderful rehearsal dinner and welcome get together and for our guest at a local brewery the day before the wedding. She organized a delicious food truck to provide the food and coordinated a reservation for a great patio space at the brewery for our guest to hang out!

    All in all our wedding weekend was perfect! Thank you Karen for all you help!

    Love,
    Alanna & Kevin

    Sent on 24/11/2019

    Mountain Wedding Co's reply:

    Thank you so much Alanna and Kevin,
    I had such a great time coordinating with you both.
    What an amazing celebration ! It was so magical to have your friends and family surround you with sparklers under the moonlight for your first dance!

    May you both celebrate life with the same exuberance and love as you did on your wedding day.

    Big hugs,
    Karen

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