Jen889
Devoted May 2018 Quebec

Welcome table/seating chart

Jen889, on 9/February/2018 at 14:02 Posted in Wedding reception

Hi Everyone!!

i feel so behind haha i just read about a welcome table, didn't even occur to have one. So... i'm wondering what everyone is putting on theirs? I'm a little lost as i've seen some people put the guestbook and seating chart. I've also seen people put the guestbook and favors. We have favors and hangover kits so i'm worried about it being crowded :/

There's a table in our reception room for cards and gifts but now i'm thinking of putting these on the welcome table so people don't go upstairs (two floor venue) to the reception early just to unload the gifts/cards.

in this case, where would you put the seating chart? We will be doing an outdoor ceremony and cocktail hour, weather permitting. So i have thinking of setting up a table to have the seating chart on with wine crates and flowers as decor. This was my original plan... help lol

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20 Replies

  • Bianca
    Featured August 2019 Ontario
    Bianca ·
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    I’m glad you were able to sort it out! Glad to hear you made a decision!
  • Jen889
    Devoted May 2018 Quebec
    Jen889 ·
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    There's no doors for the second floor. We've spoken to the lady who runs our venue this week. We've decided to put a sign blocking the stairs to the second floor so people don't accidentally go up. Its also why we finally decided to put the cards and gifts on the welcome table. When we move upstairs, a family member will bring them up with us. This way there's no confusion.
  • Bianca
    Featured August 2019 Ontario
    Bianca ·

    I don't think your guests should just go up to the reception unless it's time. If there's doors just keep them closed.

  • Jen889
    Devoted May 2018 Quebec
    Jen889 ·
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    Those aren't our favors, they are extra little gifts we are giving. We will be putting them on a different table than the welcome one. People can just walk up and grab one, no names needed.
  • Vinod
    Master August 2017 Ontario
    Vinod ·
    We did the table in the order:
    Name cards on maple leaf clips
    Money box
    Guest book with heaven note.

    The favours look good and thinking of putting the names on a string to the kit? It would look complete and the seating chart following. A suggestion that may work if you choose to try out.
  • Courtney
    Featured July 2018 Ontario
    Courtney ·
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    I haven't gotten married yet so I don't have a real world test yet.. however, I printed up those samples ( you can tell they aren't perfect.. there's some gaps and one is sideways lol) and my FH and I both stood back as far as we could.. we think its definitely readable.


    We're only have 76 people so really I think the crowding won't be too bad. I'll ask someone in our wedding party to make sure to keep it moving too.

  • Erin
    Featured September 2017 Ontario
    Erin ·

    I would put the seating chart in the same area as where people will be seated. If you want to avoid people heading into the reception early, I would definitely put the card/gift table in another area.

  • Valérie
    Super September 2019 Quebec
    Valérie ·
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    I Love it and I'm sure your guests will appreciate it (the next morning!)

  • Jen889
    Devoted May 2018 Quebec
    Jen889 ·
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    Thanks!! This is how the kits turned out. Finished them today

    Welcome table/seating chart 1
  • Jen889
    Devoted May 2018 Quebec
    Jen889 ·
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    We will be bringing the card basket up with us to the reception floor.

  • J
    Beginner July 2018 Ontario
    Jaln ·
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    I love your seating chart! Did you find that the text was large enough for people to read easily? I want to do something similar, but I'm concerned with it being so small that a crowd of people trying to find where they're going will develop. My wedding will be about 85 people.


  • Daykota
    Newbie August 2018 Alberta
    Daykota ·
    Hey, on your welcome table if it’s a different floor then everything else I wouldn’t put your cards there. I’ve been told people will steal the cards. Even though you think it’s family and friends and it would never happen I’ve been told it does! I have big thank yous, we are doing plants, so I made a ladder type display shelf for them and then welcome table has the guest book.
  • Jen889
    Devoted May 2018 Quebec
    Jen889 ·
    Thanks for all the suggestions! So we decided to do the guestbook, card and gifts on our welcome table. Our seating chart will be as planned, on a seperate table with the floral arrangements. Our favors and the hangover kits will be on the table inside the reception area.
  • Valérie
    Super September 2019 Quebec
    Valérie ·

    Our welcome table will be pretty similar to what you've read/seen so far:

    - Seating chart;

    - Guestbook (not sure what'll look like yet);

    - Cards box

    We're offering 1 drink ticket in lieu of favours just to keep it simple + we're having a cash bar.

    If you're worried about over-stuffing the table, you could pull out the hangover kits (that's genius, btw!!) near the end of the evening or at the same time as the late night snack. People would be less likely to forget about and leave them behind.

  • April
    Frequent user September 2018 Saskatchewan
    April ·
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    People signing the globe with that saying, that’s so cool and unique!!! Love that !
  • Candace
    Super May 2019 Ontario
    Candace ·
    We are putting a scrapbook I made of us over the years on the welcome table with some flowers and lights, we have a separate table for the favours and cards and all that

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